General Information

CREDENTIALS

Credentials submitted for enrollment become part of the school records. They may not be withdrawn after registration. The University reserves the right not to admit or to dismiss at anytime, any student who submits false credentials.

ADMISSION CREDENTIALS:   See Catalogue of specific college/department.

SUBJECT LOAD

   Full Load

         Full load means the number of units prescribed in the catalogue for each curriculum per semester.

   Overload

         A graduating student, both at the secondary and tertiary levels, may be permitted to have, upon the discretion of the school, an additional subject load of not more than two units and six academic units, respectively, in excess of the normal load specified by the school year or term (1992 Manual of Regulations for Private Schools, Sec. 69). Any student applying for an extra load shall course his application through the Office of the Dean of the college, the registrar, and/or the CHED. The overload permit is given only once to a graduating student on his/her last semester. Non-graduating students are not allowed to have an overload.

PREREQUISITE SUBJECTS

         No student is allowed to enrol and earn credit in advanced subjects unless he has passed their respective prerequisite subjects.

PHYSICAL EDUCATION

         All college students should take eight (8) units of basic Physical Education, as a requirement for graduation. No student shall be allowed to take more than one Physical Education subject (2 units) per semester without the prior approval of the dean and the registrar. Per DECS Memo No. 58, s. 1990 dated June 4, 1990, the ratings in Physical Education shall be included in the computation of grades for all students specially for scholarship/honors. The two-unit credit of each Physical Education subject shall cover all students enrolling in Physical Education in the school year 1990-1991 regardless of their year level. Implementation of this Order starts in the second semester of school year 1990-1991. A student certified by a physician to be physically unfit must continue taking physical training courses, but he/she will be assigned to do non-strenuous activities.

RESERVE OFFICERS TRAINING COURSE

         The University of San Agustin, pursuant to government regulations, requires all male college students to register with the Army ROTC Department for basic military training, exemptions, or deferment therefrom, during the registration period of every semester.

THEOLOGY DEPARTMENT

Policies of the Theology Department:

  1. The number of units in Theology required for graduation is stated in the different college catalogues. Guidelines(For four-year courses=18 units;for two-year courses=12 units).
  2. Students are allowed to enrol in only one(1) Theology subject per semester; however, they may take two(2) if one of them is a back subject and/or if they are due for graduation that school year/semester.
  3. Students who have taken Theology subjects in other schools may apply for accreditation upon the presentation of pertinent certificates/transcripts of records as approved by the Dean of Theology. A letter of application for accreditation should be accomplished in three copies - typewritten with attached supporting documents.
  4. The policies on class attendance are stated in the different college catalogues and the same hold for the Theology Department.
  5. An incomplete grade not removed beyond the one(1) year grace period automatically becomes a failure(see college catalogue).
  6. All Theology 101 and 102 subjects are prerequisite subjects; hence, no student shall be allowed to enrol in the higher Theology subjects if he/she has not passed or has an incomplete grade both in Theology 101 and 102.

CREDIT AND GRADING SYSTEM

CREDIT AND UNITS

         For the tertiary level: The standard period for every subject shall be one hour. A one hour lecture or recitation each week or a total of not less than seventeen hours in a semester, shall be equivalent to one unit of college audit. Two or three hours of laboratory work, drafting, shop or field work each week shall be equivalent to one hour classroom lecture or recitation work.( 1992 Manual of Regulations for Private Schools, Sec. 48).

GRADING SYSTEM*

         The grading system used in all the colleges of the University is the point system, as follows:

Grade Percent Equivalent Qualitative Description
1.0 95-100** Excellent
1.1-1.5 94-90 Very Good
1.6-2.0 89-85 Good
2.1-2.5 84-80 Fair
2.6-3.0 79-75 Passed
5.0 74 and below Failed

                           Incomplete (Inc.)
                           No Credit Dropped (Dpd.)
                           No Credit Withdrawn (Wdn.)
                           No Credit

         * Other colleges, like the Colleges of Nursing and Commerce, may adopt their own grading standards for failing and passing grades, as well as their own retention policies.

         See catalogue or guidelines of specific college.

         **However no grade beyond 95 shall be given.

EXAMINATIONS AND GRADES

  1. The examinations hereunder referred to are the preliminary, mid-term, and final examinations in college and the periodic examinations in high school and elementary.
  2. No student may be granted any exemption from any examination. Oral examinations in lieu of written examinations are not allowed, unless first approved by the Dean/Principal.
  3. Students who fail to take any of the examinations for any reason or have not completed other requirements of the course are given a grade of INCOMPLETE.
  4. An examination permit shows that the student has been cleared by the Accounting Office only with respect to financial obligations, but not necessarily with regard to academic requirements, which are left to the discretion of the faculty member and the Dean concerned.
  5. Adherence to the schedule of examinations avoids both the inconvenience to students and faculty members alike, and the delay in the settlement of the students' financial obligations. Any change in the general time schedule for examinations should have the prior approval of the Dean/Vice President for Academic Affairs/Registrar.
  6. Any student with a grade of INCOMPLETE for reason of not having taken any of the periodic examinations may take a special completion examination after paying the special examination fee within the first week of either of the following 2 semesters. Any grade of INCOMPLETE not removed during this period becomes a FAILURE.
  7. Students who obtain a grade of INCOMPLETE for reasons other than not having taken any of the periodic examinations may remove the incomplete grade within one (1) year after the final examinations; otherwise, the student must take the subject again.

  8. As a general rule, no grade higher than 80% may replace the grade of INCOMPLETE.
  9. So that appropriate remedial measures can be taken by faculty members and the Dean, academic problems of students are referred to the Dean after the mid-term examinations and not after the final examinations.
  10. Students are required to use the official University yellow notebooks duly stamped by the Office of the Director of General Services.
  11. Exempted are:

    1. Students in the College of Law
    2. College of Commerce students majoring in Accounting ( For Accounting subjects only).
  12. Duly corrected examination booklets should be returned to the students after the preliminary and mid-term examinations within 10 days from the date of examination.
  13. Although on matters of grading, sound judgment is a useful guide, the University observes in general the following manner of computing grades. Periodic performance which should include grade in class standing should be evaluated by computing the Prelim, Midterm and Final grades separately. The final rating in the course shall be the average of the 3 grades.
  14.                         PL + MT + F
                            ---------------
                                    3

    Grade Limits


    Percentage Point System
    Highest 95 1.0
    Passing Grade 75 3.0
    Failing Grade 60 5.0


  15. The class standing is the sum total of recitations, quizzes, assignments, seatwork, themes, experiments, term papers, laboratory work, and the like. The University allows modifications in the manner of computing grades which are necessary to suit certain subjects.
  16. Student's complaints about grades are referred to the Dean.

CLASS ATTENDANCE

  1. Regular attendance at classes is imperative for academic progress. Students should come to class not only regularly but also punctually.
  2. A student who has been absent from classes should present to his/her respective teachers a written note signed by his/her parent/guardian and duly noted by the Dean, stating the reason/s for his/her absence.
  3. If a student begins to feel ill during the school day, he/she must get a permission signed by the instructor at the moment. If the student is judged too ill to continue his/her classes, the Dean shall authorize the student's being excused from school for the rest of the day. Any student who claims illness and leaves school without following this procedure will be regarded as truant from his/her class.
  4. A prolonged absence due to illness must be verified by a written note from the parent/guardian together with the doctor's certificate.
  5. A student who leaves the room with the permission of the teacher but remains outside unnecessarily for a long period of time will be marked absent.
  6. Students are always held responsible for all the assignments and the entire content of the course regardless of the kind of absence incurred.
  7. A student is considered absent from class if he/she is not present within the first fifteen(15) minutes of the scheduled class time.
  8. Although members of the faculty are expected to begin their classes promptly, sometimes due to unavoidable circumstances, some faculty members are late for classes. In such cases, the students should not leave their classroom until after fifteen(15) minutes. Instructors arriving late but within the time specified shall mark the students absent if they leave the class before the first 15 minutes of the period. The students are requested to inform the Dean in cases of habitual absenteeism and tardiness of their instructors.
  9. No student shall earn credit in any given subject unless he/she attends at least 80% of the prescribed number of class hours (1992 Manual of Regulations for Private Schools). A student whose accumulated absences have amounted to at least 20% of the total number of class hours will be given a grade of DROPPED, as indicated below.
Unit per Subject Number of Absences Equivalent to 20%
1 4
2 7
3 10
4 14
5 17

         Likewise, students who absent themselves beyond the allowable maximum number of absences without following the procedure for authorized withdrawal are given a grade of DROPPED.

SUSPENSION OF CLASSES

Suspension of classes due to floods and typhoons shall be governed by the following DECS Order No. 68, s. 1993.

  1. Reclassification of typhoons and newly modified procedures. In the light of the recent reclassification of typhoons by PAGASA(especially the addition of a new signal, i.e., Signal No. 4), and the subsequent conferences held between PAGASA and DECS, the guidelines on the suspension of classes in cases of typhoons and other calamities have been revised and are hereby issued for the information of all concerned.
  2. 1.1.  Classes at the elementary and secondary levels shall be automatically suspended when the new Signal No. 3 is raised. The appropriate announcement on whether to suspend classes under the new Signal No. 3 shall be made at least 12 hours before the expected arrival of typhoon. (Previously, elementary classes were automatically suspended under the old Signal No. 2, and secondary classes under the old Signal No. 3.

    1.2.  Only classes in the elementary and secondary levels shall be automatically suspended. No automatic suspension of classes in the tertiary level will henceforth be made, except in cases where all government offices are closed as well, as may happen under the new Signal No. 4.

    1.3.  Regardless of typhoon signals, classes at any or every level may be suspended at the discretion of the individual school head, whether public or private, especially when:
            (a) prolonged flooding occurs in the school area; or
            (b) other calamities such as volcanic eruptions and earthquakes have occurred.

    1.4.  The automatic suspension of classes does not apply to school personnel, including teachers. They are to report to their respective schools except when the Office of the President or its authorized counterpart in a region has declared that all government offices have been closed. In the case of private schools, the suspension of work by school personnel shall be at the discretion of the school head.

  3. Announcement of Suspension of Classes: The announcement of suspension of classes shall be as follows:
  4. 2.1.  In general, the Regional Director concerned shall announce the suspension, cancellation and/or postponement of classes in the particular region, division or district not later than 4:30 a.m. for morning sessions and at 10:00 a.m. for afternoon sessions; such announcements are to be made through the appropriate media, especially radio.

    2.2.  The individual school heads shall make the announcement when localized conditions endanger the health and safety of students in the school, such as severe and prolonged flooding of the school vicinity, as well as other developments warranting such decisions. School heads are enjoined to use their best judgment in this regard.

  5. Lifting of the Suspension of Classes. The lifting of the suspension of classes shall be announced as follows:
  6. 3.1.  The Secretary of Education, Culture and Sports shall make the announcement in the rare case when the suspension of classes is nationwide.

    3.2.  The Regional Director shall make the announcement when the suspension of classes covers some schools or divisions in the Region or the entire Region; and

    3.3.  The school head(s), when the suspension is limited to their particular school(s).

  7. The lifting of suspension of classes should be made preferably the day before or not later than 4:30 a.m. of the day the classes are to be resumed. All media and other ways of communicating the resumption of classes to the public will be utilized.

GRADUATION

REQUIREMENTS

         In order to be recommended for graduation, students must have taken the last two curriculum years of their respective courses in the University.
         Courses in Law, Engineering, Pharmacy, Medical Technology, Nursing, Architecture, Accountancy and Chemistry should be completed in not less than the prescribed number of calendar years.
         Candidates for graduation should comply with the requirements of the Department of Theology, Department of Physical Education and ROTC (Reserved Officers Training Course) Department.
         Candidates for graduation should have their records appraised by the Office of the Dean before enrolling for the senior year.
         The inclusion of the student's name in the list of candidates for graduation and his picture in the AUGUSTINIAN YEARBOOK and his participation in the commencement exercises do not mean that he is already a full-fledged graduate unless he shall have completed satisfactorily all the requirements of the course and his graduation shall have been approved by the Commission on Higher Education.

ROLL OF HONOR

         In order to qualify for the Roll of Honor, a student must obtain a semestral average of at least 1.7 (88 percent), has no grade lower than 2.0 (85 percent) in any subject except ROTC and carries the full load or its equivalent, including basic Physical Education.

HONORS

         The granting of honors to graduating students is a privilege of the University. The University reserves the right to grant honors to deserving graduating students, and to withhold the same for cause as determined by the University Administration

ACADEMIC CRITERIA

HONOR Minimum Average Lowest Grade Residence Award
 &nbspSumma Cum Laude 1.2 (93%) 1.5 (90%) All course units   Gold Med
  Magna Cum Laude 1.4 (91%) 1.7 (88%) Last three years   Silver Medal
  Cum Laude 1.5 (90%) 2.0 (85%) Last two years   Bronze Medal

         Candidates for honors should have clean records, that is, no grade of DROPPED or INCOMPLETE or WITHDRAWN. (Any decision not in accordance with this provision could be justified by the provision stating that the granting of honors is a privilege of the University, notwithstanding the criteria provided.)

SPECIAL AWARDS

During the Commencement Exercises, the University grants special awards to the following:

  1. The most outstanding graduate.
  2. Graduating students who are qualified for the Latin honors.
  3. Board and Bar topnotchers who rank among the first ten.
  4. Graduating students who studied in this University continuously from Grade I to their graduation from college, without any interruption (Loyalty Award).